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Pursuant to Section 120.57(3), Florida Statutes, and Rule Chapter 28-110, Florida Administrative Code, any person adversely affected by the agency decision or intended decision shall file with the agency both a notice of protest in writing and bond within 72 hours after the posting of the notice of decision or intended decision, or posting of the solicitation with respect to a protest of the terms, conditions, and specifications contained in a solicitation and will file a formal written protest within ten days after the filing of the notice of protest. The required notice of protest and bond, and formal written protest must each be timely filed with the Florida Department of Transportation, Clerk of Agency Proceedings, 605 Suwannee St, Mail Station 58, Tallahassee FL 32399-0458. Failure to file a notice of protest or formal written protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120 Florida Statutes.

 
 
IMPORTANT NOTICE !!  
All vendors, consultants,contractors, must register with the state's web-based e-Procurement system -"MyFloridaMarketPlace." You can register on-line at http://dms.myflorida.com/mfmp Professional Services acquired in accordance with Chapter 287.055 Florida Statutes, are exempt from the 1% transaction fee. You can also sign up to attend a vendor registration training session or call 1-866-352-3776 for assistance.  

 
 
Professional Services Advertisements
 
District: 1 2 3 4 5 6 7 Turnpike Central Office
 
Updated: Sunday April 26 2015  
 
Notice to Professional Consultants
State Of Florida Department Of Transportation


Notice: All Letters of Response are required to be submitted via E-mail. The size limit for Letters of Response has been increased to 1MB. Please read the Response Procedure carefully!


The Department reserves the right to reject all Proposals and/or to waive minor irregularities.
The Department of Transportation anticipates seeking professional consultant services on the projects listed in this advertisement. Consideration will be given to only those firms that are qualified pursuant to law and that have been prequalified by the Department to perform the indicated MAJOR Type(s) of Work. Prime Consultants must be prequalified in at least one or more of the MAJOR Types of Work specified in the advertisement. A prequalified subconsultant(s) may be used to meet the other Types of Work specified in the advertisement. Persons and firms used whether prime consultant or subconsultant, can only perform the work for which they are prequalified with the Department, in accordance with Rule Chapter 14-75, Florida Administrative Code. Consultants technically prequalified without unlimited overhead status, will only be considered as primes for projects identified as "Minor Projects" (projects less than $500,000). Any firm not prequalified by the Department and desiring consideration for these projects must submit a complete Request for Qualification Application to co.profserv@dot.state.fl.us by the advertised Letter of Response Deadline Date and Time. Please call 850-414-4597 if you have any questions on the prequalification process. A Department approved overhead audit is required for projects $500,000 or more. The technical work type(s) and audit must be approved by the shortlist date referenced in the advertisement in order for the responding firm to be considered responsive for shortlisting.
CONSULTANT ELIGIBILITY: It is a basic tenet of the Department's contracting program that contracts are procured in a fair, open and competitive manner. The Department requires that Consultants representing the Department must be free of conflicting professional or personal interests. In order to prevent potential conflicts of interest, the Department has established guidelines to be followed by professional services Consultants. Please familiarize yourself with the requirements of Procedure No. 375-030-006, also known as: "Restriction on Consultants' Eligibility to Compete for Department Contracts". By submitting a Letter of Response, the Consultant certifies that they are in compliance with Procedure No. 375-030-006. This procedure is available at the following link: Professional Services Publications Menu. In addition to the restrictions identified in Procedure No. 375-030-006, please be advised of the following prohibition: A consultant firm or its affiliate who was the Designer or Engineer of Record is precluded from bidding on the same project as the Construction contractor, or as a member of the construction team(subcontractor).
COMPLIANCE WITH NONDISCRIMINATION STATUTES AND AUTHORITIES: Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21; The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);  Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), (prohibits discrimination on the basis of sex); Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age); Airport and Airway Improvement Act of 1982, (49 USC 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. 12131 -- 12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; The Federal Aviation Administration’s Non-discrimination statute (49 U.S.C. 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures non-discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP).  To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq). 
FEDERAL DEBARMENT: By submitting a Letter of Response, the consultant certifies that no principal (which includes officers, directors, or executives) is presently suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation on this transaction by any Federal Department or Agency.
PUBLIC ENTITY CRIMES: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO($35,000) for a period of 36 months following the date of being placed on the convicted vendor list.
E-VERIFY: The Vendor/Contractor shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the Vendor/Contractor during the term of the contract and shall expressly require any subcontractors performing work or providing services pursuant to the state contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term.
SCRUTINIZED COMPANIES: Section 287.135, Florida Statutes, prohibits agencies from contracting with companies for goods or services of $1 million or more, that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List created pursuant to section 215.473, Florida Statutes. A company that is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List may not bid on, submit a proposal for, or enter into a contract with an agency or local governmental entity for goods or services of $1 million or more.
SELECTION PROCEDURE: The listed projects are covered by the selection process detailed in the Rule Chapter 14-75, Florida Administrative Code. Some or all of the responding firms may be requested to provide Written Technical Proposals, Oral Presentations, Interviews, or Expanded Letters of Response, for the ranking process. After ranking of the consultants the contract fee will be negotiated in accordance with Section 287.055 Florida Statutes. Funding on all projects is subject to legislative approval. Registration in MyFloridaMarketPlace is required prior to contracting. Note: The shortlist and final selection meeting dates and times are provided within the advertisement. All public meetings will be held in District headquarters unless otherwise noted. Changes to meeting dates and times will be updated under the All Advertisements link. The agenda for each public meeting is as follows: a) Opening Remarks (approx. 3 minutes); b) Public Input (15 minutes); c) Department business; d) Closing. For more information, contact the designated responsible office. In order to ensure a fair, competitive and open process, once a project is advertised under Current Advertisements, all communications between interested firms and the Department must be directed to the appropriate Professional Services Office. Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.
RESPONSE PROCEDURE: Qualified consultants are encouraged to submit a Letter of Response, for each project in which they are interested, to the indicated requesting unit by 5:00 PM Eastern time on the date indicated as the Response Deadline. Letters of Response will be submitted as an attachment to an E-mail, submitted electronically to the indicated response address. The Standard FDOT Professional Services Letter of Response form must be completed and submitted to the indicated response e-mail address. Consultants, be advised that you are responsible for downloading the latest version of the Letter of Response Form when responding to the advertisement.  The 11/14 version must be used when responding to the advertisement.  The form will be a single file not to exceed 1MB in size in Adobe PDF format (unzipped), and the form completed in its entirety will not exceed the six 8 ½ x 11 pages provided in the form unless otherwise indicated in the advertisement.  The content of the Letter cannot go beyond Page 3 of the form.  Pages 4, 5, and 6 of the form are reserved for the tables listing prime and subconsultants by work type.  Consultants must not add additional pages to the form.  Formatting requirements consist of a font size of 11, with ½ inch margins. Please be aware that all font (including graphics, tables, and captions on photos) must be standard arial narrow, 11 point font, single line spacing with no modification of font or spacing allowed. Please retain the source document as it may be requested at a later date within the procurement process, for audit purposes. The Department reserves the right to periodically sample letters of response to ensure compliance with format submittal requirements. All other advertisement submittal requirements will be verified with each Letter submittal. Failure to comply with the submittal requirements may cause the Letter of Response to be considered non-responsive. Consultants should receive an e-mailed Return Receipt acknowledgement within 2 hours of submittal to the indicated response address. If a Return Receipt acknowledgement is not received by the Consultant within 2 hours, or by the time and date due, please call the advertisement contact (within normal business hours) to verify the Department's receipt of your e-mailed Letter of Response. Letters of Response should not contain links to other web pages and will, at a minimum, include the following information:
  1. Project Name/DOT Financial Management Number
  2. Consultant's name and address
  3. Proposed responsible office for consultant
  4. Contact person, phone number and Internet Email Address
  5. Statement regarding prequalification of consultant or proposed subconsultants in advertised type(s) of work
  6. Proposed key personnel and their proposed roles (do not include resumes)
  7. Subconsultant(s) that may be used for the project
  8. Indication as to whether the prime firm and/or subconsultants are disadvantaged business enterprises (DBE) or Small Businesses
  9. Project Approach and Understanding of Critical Issues
  10. Relevant project experience - Similar type of work experience
  11. A Bid Opportunity List should be submitted through the Equal Opportunity Compliance system which is available at the Equal Opportunity Office Website. Prime Consultants can obtain access to the new EOC system by filling out the Contractors and Consultants New Users Access Form. Please complete the form and submit it to EOOHelp@dot.state.fl.us.

Important Update: Pursuant to the Federal Brooks Act, and Section 287.055, Florida Statutes, price may not be an evaluation criterion during the advertisement and selection phase for professional services procurements. Consultants are prohibited from including references to their proposed professional services fees or indirect rates in Letters of Response, Written Technical Proposals, Oral Presentations, or Interviews. It is permissible to address cost savings specifically related to the construction project. Inclusion of prohibited professional services cost data in a Letter of Response or Technical Proposal may cause the Letter of Response or Technical Proposal to be considered non-responsive.

STANDARD NOTES: (Applicable to following projects where indicated)
1. This project does not fall within the FDOT Professional Services Types of Work, therefore technical prequalification of responding consultants is not mandatory. However, prime must be currently licensed as a Professional Engineering firm in the State of Florida.  The Standard FDOT Letter of Qualification form must be completed and submitted to the indicated response e-mail. Consultants, be advised that you are responsible for downloading the latest version of the Letter of Qualification Form when responding to the advertisement.  The 11/14 version must be used when responding to this ad.  Consultants must include the following as an attachment to the Standard FDOT Letter of Qualification form:

  1. Proof of professional liability insurance (include a copy of professional liability insurance certificate with the Letter of Qualification)
  2. For projects $500,000 or above, a recent overhead audit (within 6 months of the fiscal year end), prepared by an independent Certified Public Accountant or governmental agency and in conformance with the Department's current Reimbursement Rate Guidelines should be on file with the Department or a completed Request for Qualification Package, including the recent overhead audit must be submitted to the Prequalification Administrator via email to co.profserv@dot.state.fl.us, prior to the response deadline of the Letter as indicated in the advertisement. Consultants must address all items within the Standard FDOT Letter of Qualification.
The Standard FDOT Letter of Qualification form completed in its entirety will not exceed the six 8  x 11 pages provided in the form unless otherwise indicated in the advertisement. The content of the Letter cannot go beyond Page 3 of the form.  Pages 4, 5, and 6 of the form are reserved for the tables listing prime and subconsultants by work type.  Consultants must not add additional pages to the form.  The Letter of Qualification will be a single file not to exceed 1MB in size in Adobe PDF format (unzipped). Page size requirement is a font size of 11, with ½ inch margins. Failure to comply with the submittal requirements may cause the Letter of Qualification to be considered non-responsive.

2. Reserved.  (Standard note not used).

3. Reserved.  (Standard note not used).

4. Selection will be made directly from the Standard FDOT Expanded Letters of Response form. Consultants, be advised that you are responsible for downloading the latest version of the Expanded Letter of Response Form when responding to the advertisement.  The 11/14 version must be used when responding to this ad.  The completed Standard FDOT Expanded Letters of Response form completed in its entirety will not exceed the nine 8  x 11 pages provided in the form.  The content of the Letter cannot go beyond Page 6 of the form.  Pages 7, 8, and 9 of the form are reserved for the tables listing prime and subconsultants by work type.  Consultants must not add additional pages to the form.  Consultant shall also submit resumes which are restricted to 2 pages each and an organization chart or staffing chart (can be either 8-1/2x11 or 11x17, at the discretion of the Consultant).  Construction Training and Qualification Program (CTQP) printouts may also be submitted.  Staff hours on summary sheet (one sheet showing the hours of prime and all subs) will be submitted where applicable. All submittals except organization chart, staffing chart, other required forms, and certifications shall adhere to a font size of 11, with inch margins. The Expanded Letter of Response file size is not restricted to 1MB, however Consultants are advised that the Expanded Letter of Response Form electronic submittal should not exceed FDOT’s internal server file size restriction of 15 MB.  Failure to comply with the submittal requirements may cause the Letter of Response to be considered non-responsive. 

5. Reserved.  (Standard note not used).

6. Reserved.  (Standard note not used).

7. This project has been reserved for competition among only small businesses in accordance with the Department's Business Development Initiative (BDI) Program. Letters of Response for this project will only be accepted from firms who qualify as a small business as defined by the Department. The prime consultant submitting a Letter of Response must meet the small business eligibility criteria below.  All subconsultants utilized for the project must also be small businesses and meet the small business eligibility criteria.  Note: Any professional services consultant firm prequalified under Rule 14-75, F.A.C., that is shown as a Small Business on the Professional Services Prequalified Small Business Report is not required to supply the Small Business Affidavit Certification for Prequalified Professional Services Firms form with the Letter of Response.

SMALL BUSINESS ELIGIBILITY CRITERIA:
  1. The prime firm and subconsultants proposed for this project must meet the small business definition provided by the Department.  They are also required to submit a notarized copy of the Small Business Affidavit Certification Form with the Letter of Response.  Firms who have previously submitted the Small Business Affidavit Certification Form, and appear in the Department’s Small Business listings are not required to resubmit the form.  Please refer to the advertisement for other submittal requirements
  2. Submitting firms that are small businesses must completely comply with the professional services prequalification process as described in the Florida Administrative Code Chapter 14-75. Additional instructions can be found in the BDI Program Guidelines.

8. Under-Utilization Goal for DBEs and Small Businesses - The goal of the Department’s Under-utilization strategy is to encourage and promote use of Disadvantaged Business Enterprises (DBE) and Small Businesses in areas of work where they have been under-used. Under-utilization is defined by FDOT as 25% or less utilization level in a Work Group, which may vary by district. The specific Under-utilized Work Groups are identified in the advertisement.  Consultants are strongly encouraged to propose a DBE or Small Business to perform services for each under-utilized work group identified in the advertisement.  DBEs or Small Businesses can be proposed at either the Prime or Sub-level for the Under-utilized Work Group(s).  Use of under-utilized DBEs or Small Businesses for Consultant teaming is a shortlist consideration factor for projects referencing this Standard Note.  Consultants are requested to indicate your firm's proposed use of DBEs and/or Small Business primes or subconsultants to meet under-utilization goals on the table within the Professional Services Letter of Response form (as designated in the advertisement) by checking the box under the under-utilization (UU) column.  Failure to list DBEs and/or Small Business prime or subconsultants on the response form shall indicate no proposed utilization.  Please refer to the advertisement for other submittal directions. Reports are available at the following locations to validate status of firms as Small Businesses and DBEs:

DBE listing for Professional Services:
http://www2.dot.state.fl.us/procurement/ProfessionalServices/lppc/dbevend.htm

Small Business listing for Professional Services:
http://www2.dot.state.fl.us/procurement/ProfessionalServices/lppc/sbevend.htm

Additionally, firms will submit the Professional Services DBE or Small Business Commitment form as required by the advertisement when selecting from Expanded Letters of Response, otherwise it will be required with the Request for Proposal.

9. It is the policy of FDOT to encourage the participation of small businesses and disadvantaged business enterprises ("DBE") in all facets of the business activities of FDOT, consistent with applicable laws and regulations. FDOT has established an aspiration goal of 10% DBE usage and an additional 3% non-DBE Small Business usage for the subject Project. Firms proposing for this Project shall aspire to have ten percent (10%) or more of the total contract costs performed by DBEs, and an additional three percent (3%) or more of the total contract costs performed by non-DBE small businesses. Although not a contract requirement, FDOT believes that the aforementioned aspiration goal can realistically be achieved based on current availability of DBEs and small businesses. FDOT further believes that the 13% overall goal can be achieved through race neutral means, using standard competitive procurement processes. Pursuant to the provisions of Section 339.0805, Florida Statutes, and rule 14.78.005, Florida Administrative Code, FDOT has adopted rules to provide certified DBEs opportunities to participate in the business activities of FDOT as vendors, contractors, subcontractors, and consultants. FDOT has adopted the DBE definition set forth in Code 49 of Federal Regulations Section 26.5. The Department's DBE directory may be found at the following website: http://www3b.dot.state.fl.us/EqualOpportunityOfficeBusinessDirectory/CustomSearch.aspx Firms agree to apply their best efforts to utilize qualified non-DBE small businesses as vendors, contractors, subcontractors, and consultants for the Project. Qualifications for small businesses may be found at the following website: http://www.dot.state.fl.us/EqualOpportunityOffice/sizeStandards.shtm Firms will submit the Professional Services DBE or Small Business Commitment form as required by the advertisement when selecting from Expanded Letters of Response, otherwise it will be required with the Request for Proposal.

10. This contract will require field office personnel; therefore the CEI Team must utilize CEI field office rates.

 

 
 
 
 
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               DISTRICT 2    
Major Work   :
  8.1    - Control Surveying
Minor Work   :
  8.2    - Design, Right of Way, & Const. Surveying
  8.4    - Right of Way Mapping
Contract     : 16217  Major Project
Selection Procedure: LOR and Abbreviated Technical Proposal     

Project Description:
  DISTRICT WIDE MISCELLANEOUS SURVEY - TWO CONTRACTS FROM ONE
  ADVERTISEMENT
  The Consultant selected will be required to have the ability
  to perform electronic data collection using F.D.O.T.
  Electronic Field Book (FEB) and "CAiCE" software.
  Various Locations
Project Manager: DRIGGERS, CLAY
Estimated Contract Amt: $1,500,000
See Standard Notes Above: 9
Multiple contracts may be awarded from this advertisement.
Special Notes: When submitting Letters of Response, include TCN 16217 and firm name on the subject line. The Scope Clarification Meeting/Begin Negotiations meeting will be held at the Lake Jeffrey Office in Lake City. View proposed scope (Adobe Acrobat® PDF file) Advertisement Date :  20APR2015 Response Deadline  :  01MAY2015 Longlist(Tech. Rev. Cmte.) Date:  11MAY2015 Time:  10:00AM Shortlst Selection Date :  18MAY2015 Time:  10:00AM Tech. Rev. Cmte Meeting :  17JUN2015 Time:  01:00PM Final Selection Meeting Date :  13JUL2015 Time:  10:00AM 1st Negotiations Meeting :  15JUL2015 Time:  10:00AM Response Deadline : 01MAY2015 Respond To: d2.profserv@dot.state.fl.us Attn.: Robert Williams, MS 2016 Phone: 386-961-7568 DISTRICT 2 Major Work : 10.1 - Rdwy Construction Engineering Inspection Under-Utilized Work Groups: GROUP10 - Rdwy Construction Engineering Inspection Contract : 16239 Major Project Selection Procedure: Selection from Expanded Letter of Response Financial Management Number(s): 43044916201 43025816201 Project Description: SR 206 @ MATANZAS RIVER CATHODIC PROTECTION US 17 @ ORTEGA RIVER BRIDGES NB & SB CATHODIC PROTECTION Project Manager: Spittle, Stephen Est. Construction Cost: $8,128,317 See Standard Notes Above: 4,8 Special Notes: When submitting LOR, include Financial Management (FM) Number 430449-1-62-01 and firm name on the subject line. Staff hours on summary sheet not applicable on this project. Resumes- a two-page resume or work history sheet for key personnel to include the positions of Senior Project Engineer, Project Administrator, Contract Support Specialist and Senior Inspector shall be included. The Technical Committee shall consider and weigh the following in their selection process (0-100): 1. Awareness of and Approach to Project (30) -Understanding of project scope, challenges and key milestones -Identification of potential issues related to the scope -Approach and understanding of Consultant CEI Services 2. Staffing and Organization (30) -Availability of key personnel -Experience of personnel on similar projects -Qualifications and Certifications applicable to the project -Quality of proposed staff 3. Construction Project Administration (25) -Knowledge and application of FDOT procedures -Knowledge and experience with construction scheduling -Identification of construction management methods and techniques -Ability to make decisions and facilitate resolution 4. Other Considerations (15) -Past performance on similar projects -Proximity to the project Consultants are requested to refrain from contacting District Staff to market their firms until Final Ranking has occurred. The Technical Review Committee Meeting and Scope Clarification Meeting/Begin Negotiations Meeting will be held at the Palatka Construction Office. Engineer of Records: Christopher Howard, P.E.; Infrastructure Engineers Robert Smith, Jr. P.E.; Stantec View proposed scope (Adobe Acrobat® PDF file) Advertisement Date :  13APR2015 Response Deadline  :  24APR2015 Shortlst Selection Date :  18MAY2015 Time:  10:00AM Tech. Rev. Cmte Meeting :  08MAY2015 Time:  01:30PM Final Selection Meeting Date :  01JUN2015 Time:  10:00AM 1st Negotiations Meeting :  02JUN2015 Time:  10:30AM Response Deadline : 24APR2015 Respond To: d2.profserv@dot.state.fl.us Attn.: Kathy Jenkins, MS-2016 Phone: 386-961-7523 DISTRICT 2 Major Work : 10.1 - Rdwy Construction Engineering Inspection Contract : 16235 Major Project Selection Procedure: Selection from Expanded Letter of Response Financial Management Number(s): 43056216201 43056316201 43056016201 Project Description: SR 222/GOLFAIR BOULEVARD RESURFACING (I-95 TO MAIN STREET) SR 117/NORWOOD AVENUE RESURACING (I-95 TO GOLFAIR BOULEVARD) SR 15/US 17/KINGS ROAD RESURFACING (CLEVELAND STREET TO MARTIN LUTHER KING, JR. PARKWAY) THIS IS A BDI PROJECT. Project Manager: Gurganious, Robert Est. Construction Cost: $6,538,467 See Standard Notes Above: 7 Special Notes: When submitting LOR, include Financial Management (FM) Number 430562-1-62-01 and firm name on the subject line. Staff hours on summary sheet not applicable on this project. Resumes- a two-page resume or work history sheet for key personnel to include the positions of Senior Project Engineer, Project Administrator, Contract Support Specialist and Senior Inspector shall be included. The Technical Committee shall consider and weigh the following in their selection process (0-100): 1. Awareness of and Approach to Project (30) -Understanding of project scope, challenges and key milestones -Identification of potential issues related to the scope -Approach and understanding of Consultant CEI Services 2. Staffing and Organization (30) -Availability of key personnel -Experience of personnel on similar projects -Qualifications and Certifications applicable to the project -Quality of proposed staff 3. Construction Project Administration (25) -Knowledge and application of FDOT procedures -Knowledge and experience with construction scheduling -Identification of construction management methods and techniques -Ability to make decisions and facilitate resolution 4. Other Considerations (15) -Past performance on similar projects -Proximity to the project Consultants are requested to refrain from contacting District Staff to market their firms until Final Ranking has occurred. The Technical Review Committee Meeting and Scope Clarification Meeting/Begin Negotiations Meeting will be held at the Jacksonville Urban Office. Engineer of Records: Michael Sasse, P.E.; RK&K David Shearer, P.E.; STV/Ralph Whitehead Associates, Inc. View proposed scope (Adobe Acrobat® PDF file) Advertisement Date :  13APR2015 Response Deadline  :  24APR2015 Shortlst Selection Date :  18MAY2015 Time:  10:00AM Tech. Rev. Cmte Meeting :  06MAY2015 Time:  10:30AM Final Selection Meeting Date :  01JUN2015 Time:  10:00AM 1st Negotiations Meeting :  03JUN2015 Time:  10:30AM Response Deadline : 24APR2015 Respond To: d2.profserv@dot.state.fl.us Attn.: Robert Williams, MS 2016 Phone: 386-961-7568 DISTRICT 2 Major Work : 3.1 - Minor Highway Design Under-Utilized Work Groups: GROUP3 - Highway Design - Roadway Contract : 16215 Major Project Selection Procedure: Letter of Response and Interview Financial Management Number(s): 43616813201 43616913201 Project Description: SR 5 (US 1) from SR 207 to City Gates Project Manager: SHIMER, ERIC Estimated Contract Amt: $10,068,027 See Standard Notes Above: 8 Special Notes: When submitting Letters of Response, include Financial Management (FM) number 436168-1-32-01 and firm name on the subject line. The project manager will participate as a member of the Technical Review Committee for this contract. The Technical Review Committee Meetings and the Scope Clarification Meeting/Begin Negotiations meetings will be held at the Jacksonville Urban Office. View proposed scope (Adobe Acrobat® PDF file) Advertisement Date :  20APR2015 Response Deadline  :  01MAY2015 Longlist(Tech. Rev. Cmte.) Date:  13MAY2015 Time:  09:30AM Shortlst Selection Date :  12MAY2015 Time:  10:00AM Tech. Rev. Cmte Meeting :  01JUL2015 Time:  01:00PM 2nd Tech Rev. Cmte Meeting :  07JUL2015 Time:  11:30AM Final Selection Meeting Date :  20JUL2015 Time:  10:00AM 1st Negotiations Meeting :  22JUL2015 Time:  10:00AM Response Deadline : 01MAY2015 Respond To: d2.profserv@dot.state.fl.us Attn.: Robert Williams, MS 2016 Phone: 386-961-7568 DISTRICT 4 Major Work : 3.2 - Major Highway Design Minor Work : 8.1 - Control Surveying 8.2 - Design, Right of Way, & Const. Surveying 9.1 - Soil Exploration Contract : 16428 Minor Project Selection Procedure: Letter of Response and Interview Financial Management Number(s): 43466913201 Project Description: Perimeter Road from Griffin Road to SW 4th Ave. Perimeter Road share use path project (MPO) Construct 10ft-12ft share use path on one side of roadway Project Manager: WANG, BING Estimated Contract Amt: $269,100 See Standard Notes Above: 7 Special Notes: CONTRACT IS RESERVED UNDER THE BUSINESS DEVELOPMENT INITIATIVE - SEE NOTE 7 ABOVE. View proposed scope (Adobe Acrobat® PDF file) Advertisement Date :  20APR2015 Response Deadline  :  01MAY2015 Longlist(Tech. Rev. Cmte.) Date:  11MAY2015 Time:  11:00AM Shortlst Selection Date :  26MAY2015 Time:  8:15AM Scope Meeting Date :  10JUN2015 Time:  11:00AM Tech. Rev. Cmte Meeting :  29JUN2015 Time:  9:00AM Final Selection Meeting Date :  20JUL2015 Time:  8:15AM 1st Negotiations Meeting :  27AUG2015 Time:  9:00AM Response Deadline : 01MAY2015 Respond To: d4.profserv@dot.state.fl.us Attn.: Jessica Rubio Phone: (954)777-4626 DISTRICT 5 Major Work : 13.3 - Policy Planning 13.4 - Systems Planning 13.5 - Subarea/Corridor Planning 13.6 - Land Planning/Engineering 13.7 - Transportation Statistics Minor Work : 2.0 - Proj. Dev. & Environ. (PD&E) Studies Under-Utilized Work Groups: GROUP13 - Planning Contract : 16534 Major Project Selection Procedure: Letter of Response and Interview Financial Management Number(s): 40585511205 Project Description: Continuing Services for Mobility Development Project Manager: Santiago, Jo Estimated Contract Amt: $500,000 See Standard Notes Above: 8 View proposed scope (Adobe Acrobat® PDF file) Advertisement Date :  13APR2015 Response Deadline  :  24APR2015 Shortlst Selection Date :  11MAY2015 Time:  08:15AM Final Selection Meeting Date :  22JUN2015 Time:  08:15AM Response Deadline : 24APR2015 Respond To: d5.profserv@dot.state.fl.us Attn.: Michelle Sloan - PSU Phone: (386)943-5528 DISTRICT 6 Major Work : 5.1 - Conventional Bridge Inspection 5.2 - Movable Bridge Inspection Contract : 16614 Major Project Selection Procedure: LOR and Abbreviated Technical Proposal Financial Management Number(s): 43290717201 43290817201 Project Description: Districtwide Local Government In-Depth Bridge Inspection Project Manager: Delgado, Gabriel Maximum Contract Amount: $5,000,000 See Standard Notes Above: 9 Special Notes: The Department is committed to a qualifications-based select process, conducted in accordance with Section 287.055, F.S., that promotes open competition and the development of a wide pool of potential service providers, while encouraging innovation and ensuring successful project delivery. Consultant firms are strongly encouraged to form teams that include meaningful representation and contribution by Disadvantaged Business Enterprises and Small Business firms, particularly those seeking to gain experience providing service to the Department and district. Consultant firms who have previously contracted with District 6 for similar type work are encouraged to consider offering teaming arrange -ments that offer a new mix of talent and diversity. Distribution of work among competing consultants, and the utilization of new consultants and volume of work previously awarded to the Consultant on current and previous Department projects, are included as consideration factors in shortlisting for professional services selections. Following evaluation of the shortlisted firms based on criteria established in the advertisement and/or Request for Proposal the Department shall select the firm deemed to be the most highly qualified to provide the services required. . Refer to the "RESPONSE PROCEDURE" of the Notice to Professional Consultants page for the minimum required information. . The Letter of Response (LOR) may not exceed the 1.0 MB file size. Multiple e-mails will NOT be accepted. Attachment must be submitted in .pdf format (unzipped) ONLY. Along with the LOR submittal, firms will submit the DBE and Small Business Participation form. . Direct all questions to the Department by e-mailing d6.profserv@dot.state.fl.us . Questions posed before 5PM (EST) on the seventh calendar day prior to submittal deadline will be responded to by the Department on the File Transfer Protocol (FTP) site located at: ftp://ftp.dot.state.fl.us/LTS/D6/Professional%20Services/Fis cal%20Year%202015-2016/16614%20-%20432907-1-72-01%20%26%2043 2908-1-72-01/Advertisement/ Take responsibility to review and be familiar with all questions and responses posted to this website and to make any necessary adjustments in the LOR accordingly. If the Department website cannot be accessed contact the Professional Services Office at 305-470-5457. . Additional Documents are available on request and completion of the Exempt Documents/Security System Plan Distribution Form located on: ftp://ftp.dot.state.fl.us/LTS/D6/Professional%20Services/ Please ensure the completed form and a copy of requestor's license is sent to the d6.profserv@dot.state.fl.us so documents may be released. . Registration in MyFloridaMarketPlace is required for prime and sub-consultants prior to contracting. . The District 6 Selection Committee routinely meets every other Monday in the Procurement Conference Room, located at 1000 NW 111 Avenue, Miami, Florida 33172. See dates below for this project. . Project Manager: Gabriel Delgado View proposed scope (Adobe Acrobat® PDF file) Advertisement Date :  13APR2015 Response Deadline  :  24APR2015 Longlist(Tech. Rev. Cmte.) Date:  14MAY2015 Time:  10:00AM Shortlst Selection Date :  08JUN2015 Time:  10:00AM Final Selection Meeting Date :  20JUL2015 Time:  10:00AM 1st Negotiations Meeting :  13AUG2015 Time:  02:00PM Response Deadline : 24APR2015 Respond To: d6.profserv@dot.state.fl.us Attn.: Tiondra Wright Phone: (305)470-5403 DISTRICT 6 Major Work : 3.1 - Minor Highway Design Contract : 16610 Minor Project Selection Procedure: Letter of Response and Interview Financial Management Number(s): 43638513201 Project Description: SR 9/NW 27 Avenue at NW 17th Street Project Manager: BARRERA, JOSE Estimated Contract Amt: $140,000 See Standard Notes Above: 7 Special Notes: This project has been reserved for competition among only small businesses, in accordance with the Department's Business Development Initiative Program. Letters of Response for this project will only be accepted from firms who qualify as a small business as defined by the Department The prime consultant submitting a Letter of Response must meet the small business eligibility criteria below. All subconsultants utilized on the project must also meet the small business eligibility criteria. Only subconsultants who are also themselves small businesses may be utilized on small business reserved projects. . Refer to the "RESPONSE PROCEDURE" of the Notice to Professional Consultants page for the minimum required information. . The Letter of Response (LOR) may not exceed the 1.0 MB file size. Multiple e-mails will NOT be accepted. Attachment must be submitted in .pdf format (unzipped) ONLY. . Direct all questions to the Department by e-mailing d6.profserv@dot.state.fl.us . Questions posed before 5PM (EST) on the seventh calendar day prior to submittal deadline will be responded to by the Department on the File Transfer Protocol (FTP) site located at: ftp://ftp.dot.state.fl.us/LTS/D6/Professional%20Services/Fis cal%20Year%202015-2016/16610%20-%20436385-1-32-01/Advertisem ent/ Take responsibility to review and be familiar with all questions and responses posted to this website and to make any necessary adjustments in the LOR accordingly. If the Department website cannot be accessed contact the Professional Services Office at 305-470-5457. . Additional documents may be located at: ftp://ftp.dot.state.fl.us/LTS/D6/Professional%20Services/Fis cal%20Year%202015-2016/16610%20-%20436385-1-32-01/Advertisem ent/ . Registration in MyFloridaMarketPlace is required for prime and sub-consultants prior to contracting. . The District 6 Selection Committee routinely meets every other Monday in the Procurement Conference Room, located at 1000 NW 111 Avenue, Miami, Florida 33172. See dates below for this project. . Project Manager: Jose Barrera View proposed scope (Adobe Acrobat® PDF file) Advertisement Date :  20APR2015 Response Deadline  :  01MAY2015 Longlist(Tech. Rev. Cmte.) Date:  21MAY2015 Time:  10:00AM Shortlst Selection Date :  08JUN2015 Time:  10:00AM Scope Meeting Date :  25JUN2015 Time:  02:00PM Tech. Rev. Cmte Meeting :  23APR2015 Time:  02:30PM Final Selection Meeting Date :  10AUG2015 Time:  10:00AM 1st Negotiations Meeting :  14SEP2015 Time:  02:00PM Response Deadline : 01MAY2015 Respond To: d6.profserv@dot.state.fl.us Attn.: Tiondra Wright Phone: (305)470-5403 CENTRAL OFFICE Major Work : 2.0 - Proj. Dev. & Environ. (PD&E) Studies Minor Work : 3.2 - Major Highway Design 3.3 - Controlled Access Highway Design 6.1 - Traffic Engineering Studies Under-Utilized Work Groups: GROUP3 - Highway Design - Roadway GROUP6 - Traffic Engineering & Operations Studies Contract : 15921 Major Project Selection Procedure: Selection from Expanded Letter of Response Project Description: State Environmental Management Office Support Consultant. The Florida Department of Transportation, State Environmen- tal Office (SEMO), requires environmental services to perform various tasks related to environmental programs, preliminary engineering and environmental activities, in the planning, development and delivery of the Department's work program. Project Manager: PAGAN, XAVIER Maximum Contract Amount: $5,000,000 See Standard Notes Above: 8,4 Special Notes: PLEASE SEE STANDARD NOTE 4 ABOVE. Expanded Letters of Response must be submitted on the Standard FDOT Expanded Letter of Response form, Form No. 375-030-23. Consultant shall also submit resumes which are restricted to 2 pages each and an organization chart or staffing chart (one page, can be either 8-1/2x11 or 11x17, at the discretion of the Consultant). All submittals except organization chart, staffing chart, other required forms, and certifications shall adhere to a font size of 11, with inch margins. Resumes, organization chart or staffing chart shall be submitted in the same e-mail with the Expanded Letter of Response. The Expanded Letter of Response file size is not restricted to 1MB, however Consultants are advised that the Expanded Letter of Response Form electronic submittal should not exceed FDOT-s internal server file size restriction of 15 MB.
The required forms are: Truth in Negotiations Certificate, Vendor Certification Regarding Scrutinized Companies Lists, Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion for Federal Aid Contracts, Certification for Disclosure of Lobbying Activities on Federal Aid Contracts,and Disclosure of Lobbying Activities. Please indicate your firm's proposed DBE utilization on the Professional Services DBE or Small Business Commitment Form. The forms are available on the FDOT Procurement website, go to the Index, then go to the Professional Services Forms link. A list of forms and form numbers are included as an attachment to the Scope of Services. All e-mail submittals must be received prior to 5:00PM Eastern on the Response deadline date and should be sent to the address noted in the Respond To: section of this advertisement.
Criteria for Evaluating Letters of Response are included as an attachment to the Scope of Services document for this advertisement. View proposed scope (Adobe Acrobat® PDF file) Advertisement Date :  13APR2015 Response Deadline  :  24APR2015 Shortlst Selection Date :  04MAY2015 Time:  02:00AM Tech. Rev. Cmte Meeting :  29APR2015 Time:  09:00AM Final Selection Meeting Date :  04MAY2015 Time:  02:00PM Response Deadline : 24APR2015 Respond To: co.profserv@dot.state.fl.us Attn.: Bruce Lytle Phone: (850) 414-4680
 
 
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